A rotational schedule requires your staff to experience every hour your business opens. Examples: 12/7/2020. For long-haul trucking, the HOS-regulations mandate at least one 30-minute break for every 8-hour shift on the road. No matter which shift you work in, you can always use this 8-hour work day calculator. This information will help you become better at managing your time and make you more productive. The solution? And theres nothing consumers hate more than waiting. Web8-hour shifts that provide 24/7 coverage for your business by maximizing the number of consecutive days employees have off, while still maintaining they work 40 hours per week. A shift means a specific 8-hour time period that an employee has to work in.Most businesses work only during the day. Employees have at least two days off at a time after working a week. This type of schedule gives your staff 3 days off every other week and they dont have to work more than 3 days in a row. There are three types of on-off work patterns: Weekends off Employee works Monday to Friday and has the weekends off. In certain industries such as Food & Beverages, night shifts are busier than day shifts. PlanIt Police is an online scheduling system for police departments. Break optimization: is the driver getting breaks at the optimal time and location? Now, lets explore some Panama plan alternatives. As an alternative, you could have employees start at 8:00 a.m. and work until 6 p.m. WebTime Card Calculator | Time Calculator An hour is most commonly defined as a period of time equal to 60 minutes, where a minute is equal to 60 seconds, and a second has a This gives us 40 hours for a full work week. The federal Fair Labor Standards Act (FLSA) prohibits employers from paying wages below the legal minimum wages in the US. There are many advantages of 8-hour shift schedules, for both the employee and you (the employer or shift manager). Fortunately, you can keep track of these days through Time Doctor, a powerful employee productivity management tool. After eight weeks of shift work, each team works the 8-hour weekday shift for two weeks. In the work schedule example, 8-hour shifts apply. Employees rotate through an 8-part cycle: 4 night shifts 3 days off 3 day Fundamental Components of Shift Work Schedule, Unique Challenges: Scheduling Shifts for Transportation and Field Services, Plan Schedules for Transportation and Field Service Businesses With OptimoRoute, Schedule Optimization: How to Optimize Schedules for Your Customers & Workers, The Traveling Salesman Problem: A Modern Solution For All Time, Tips and Tricks From the Field: A Guide to Fleet Dispatch, 5 Simple Strategies To Increase Online Sales for Small Businesses. You can convert it into decimal hours as follows:15 minutes = 0.25 hours30 minutes = 0.5 hours45 minutes = 0.75 hours. Customize the key with your own list of tasks. This is not an automatic template that will help you calculate and manage your shift work schedule. More and more businesses are facing the challenge of staying open 24 hours a day. If you want to see multiple examples of the most popular 24/7 shift schedules, we sell five schedule packages: 8-hour fixed shifts, 8-hour rotating shifts, 12-hour fixed shifts, 12-hour rotating shifts, and 8 & 12-hour rotating shifts. But what exactly is a rotating schedule and how is it different from a fixed schedule? This has led to many employees overworking and burning themselves out. WebEasy employee time tracking software Accurately track and total timecard hours Eliminate unwanted overtime with clock in & out rules Simple installation on your PC, Mac, or While many industry veterans understand how it works, others are new to the idea. The calculator shows you time in hours:minutes format. WebThe below table is a sample 3-team fixed 8-hour shift schedule from Business Management Systems, which specializes in employee scheduling software. The 2-2, 3-2, 2-3 schedule is a common variation of the Pitman schedule. When employees are working 12 hour days, you can afford to hire fewer people. Remember to include all the roles necessary for each shift. You enter information on the Shifts and Day Notes worksheets. Are you operating a nearly non-stop business? All you have to do is import your order list. Copyright 2012-2023 OptimoRoute Inc. All rights reserved. You can also use HiveDesk to track your time automatically and in more detail. It is meant to simplify scheduling and enhance communication for law enforcement agencies. You calculate the checkout time by adding 8 hours to the start time. Knowing how many hours youve worked in a day helps you: Working long hours can negatively impact your productivity and work-life balance. Involving employees in the process of selecting a new shift schedule will increase their support for the change. Whats next? Simplify Scheduling. It also mandates that companies have to pay overtime for work done beyond 8 hours in a day. You can choose 1, 3, and 5 or 2, 4, This type of schedule is common in industries with a set amount of work to complete each day. Some shift workers prefer to work longer shifts in order to have more time off and a better work-life balance. If you need to account for the break time, then you also add the break duration. Then you can use our Online Managers Logbook to log all your shift notes electronically, so you can access them anywhere -- even on your phone! While the benefits of a rotating schedule are obvious, it also brings many challenges to both employers and employees. This has led to the rise of the hybrid work model, where employees are working from home for at least a few days in the week. Save my name, email, and website in this browser for the next time I comment. Other variations of this schedule include: 2-2-3, 3-2-2-3, and 3-2-2. Thursday: Same (for a total of 40 hours including the four hours worked the previous Friday) Friday: Off. These schedules and routes include mandatory breaks, and uphold all HOS-regulations. You've come to the right place. The accompanying formula is: =D35*8. Shade and merge cells to identify shifts, or use task codes to plan a rotating schedule for each work day. Employees keep rotating between different shift times, hence the name rotating schedule. (Click on the links to jump to a specific section). But people often forget how long they have been working. 3. Scheduling efficient shifts isnt as easy as just mixing and matching. WebYou enter information on the Shifts and Day Notes worksheets. But they will have to work long shifts, which can be exhausting. Our Online Time Clock Calculator is commonly used by Small Business Owners who cannot (yet) afford a Time Clock Software System. Schedule that uses 3 teams and 8-hour shifts (day, swing and night shift) to cover 24/7 operation. To calculate the total weekly hours of Anne-Maries shift, then the number of entries must just be multiplied by 8. Weekly Employee 8 Hour Shift Schedule Template - Mon to Fri (55.0 KiB, 3,115 hits), Weekly Employee 8 Hour Shift Schedule Template - Mon to Sat (59.0 KiB, 1,589 hits), Weekly Employee 8 Hour Shift Schedule Template - Mon to Sun (66.0 KiB, 4,916 hits), Weekly Employee 8 Hour Shift Schedule Template - Mon to Fri, Weekly Employee 8 Hour Shift Schedule Template - Mon to Sat, Weekly Employee 8 Hour Shift Schedule Template - Mon to Sun, Information Technology Manager Cover Letter. If shift rotation is suitable for your business, then how can you create a rotating schedule that is practical? Either way, you will need to work for 8 hours, in addition to the break time. Employees can also use this room to take a nap before driving home after their shift, reducing road accidents due to drowsy driving. You can then choose how to balance the workload, for example choosing to utilize your entire fleet of drivers. While it differs in every company, employees can shift between the day and night schedules every eight days or every 24 days. This is a weekly 8 hour shift schedule template for you who roll your employees to work in three shifts where each shift is 8 hours long. The Panama Plus shift pattern includes five teams alternating between working 12-hour shifts and 8-hour shifts. Time tracking software like HiveDesk can automatically record time. template could be a single employee or a squad of employees working the same shifts. In this article, we will list the top 3, 8 hour rotations that we have seen used. See whether changing to fixed shifts is feasible Time Duration Calculator. Scheduling policies are the rules that govern how employees are scheduled and how schedule changes are made. Similarly, working less than 8 hours can lead to lower output and loss of pay. 2. But the problem is that night shifts are busier and bring more tips than day shifts. With a Pitman shift schedule, 4 teams of employees will work 12-hour shifts and rotate their shifts every 4 weeks based on this pattern: 2 teams work day shifts and 2 teams work night shifts. They can attend parent meetings or go to the bank without requesting a weekday off. You do not have to use all the templates. With OptimoRoute, you can easily plan schedules and routes for hundreds or even thousands of deliveries or work orders at a time. We are excited to announce that PlanIt has joined the NEOGOV family as a part of the Power Products for Public Safety. Medical emergencies dont care about the clock, so hospitals, emergency clinics, and EMTs need to work 24/7. One team always works day shifts, another team always works night shifts, and the third team always works wing shifts. YRC also has to remain compliant with their government clients like the DHS, and follow CPTAP security protocol. While they keep the shift per day feasible, they don't allow for as many days off. Employees may have a tough time staying alert, especially if its a night shift. Businesses are required by law to keep track of hours worked by employees using a clock-in and clock-out system. Plus, more efficient routes will help you cut mileage and labor costs, and improve your on-time delivery rates. Repeat for 2 more squads with different shift times (, PlanIt Police scheduling software is extremely powerful yet easy-to-use. This information can be printed or emailed. There are 5 fundamental components of a shift work schedule: Shift length is the period of time in each shift. We'll cover the most frequently asked question, such as should break time be calculated within an 8-hour shift but first, With the advent of industrialization and electricity, people could work late into the evening and even at night. Download the 8 hour schedule examples in a PDF for sharing and printing below! 8:00am - 5:00pm (Pacific Time Zone), Mon-Fri, Staffing Calculator. Notes for team members about this specific shift. Interested in learning how OptimoRoute can improve your companys schedules and routes? The shiftschedule calculator has a simplified shift procedure. You can use our super easy 8-hour workday calculator. hbspt.cta.load(2623937, 'f366cc91-ae5e-4efb-bff2-195ab8ccc35b', {}); PlanIt Police scheduling software is extremely powerful yet easy-to-use. With 20 employees, you can divide them into 4 teams of 5 people. You can refer to the example below for a monthly team schedule. WebChoose your preferred shift length (8, 10 or 12 hours) and schedule format (rotating or fixed shifts). Similar to the fixed schedule, two teams will always be available, providing 24/7 operations. This might cause fatigue, burnout, and other safety risks. Lets briefly explore some other benefits and drawbacks of the Panama schedule. Clock in, Clock Out. Free Examples & Templates. You can also switch employees from one template to another easily. In an 8-week cycle, they have to work at least one day for five consecutive weekends. With clients needing to keep their operations running smoothly 24/7, maintenance workers also often follow shift schedules. You will need 3 squads to cover a day, mid, and night shift. Imagine you run a coffee shop that opens 24/7 and runs on 3 shifts: It would be simple to use a fixed schedule in which some staff will always work the first shift, some will always work the second shifts, and others will always work the third shifts. Without people working around the clock, the economys and societys demands cant be met. Voluntary overtime is when an employee chooses to work overtime. Whatever you track as your KPI's need to be taken into account for performance ratio. Beyond this, the overtime pay is 2 times the base rate. Your staff are the ones in charge of the shifts, so make sure that theyre willing and consent to follow a rotating schedule. For every hour of work, employees can take a short break to stretch their legs, take a brisk walk, or even exercise a little. On the Shifts sheet, each shift appears as a row with 12 columns. Label each team 1, 2, 3, and 4. Despite the attractive combined days off, longer shifts are overwhelming and exhausting to many people. Employee knows what they are working because it only changes on the week (if the employee changes). The second variant allows you to enter the start time, break start, and break end times. Important:If a required shift property is missing or in the wrong format, the shift won'tbe imported. If your group works 24/7, use the calculator to determine the number of employees youll need with different schedule configurations. To learn more about features in law enforcement scheduling software, please click here. Or you might have set up day, swing, and night shifts. This example is for the day shift. Some employees still prefer a conventional, fixed schedule because its easier to maintain their work-life balance. If the schedules are off, that means delayed or failed deliveries or missed service appointments. Simply replace night with day to create a day shift schedule. While these officer scheduling examples are in the format of Word or Excel, they can all be handled with Scheduling Templates in officer scheduling software. OptimoRoute is designed to consider all real-time factors that impact businesses with fleets of drivers. This would depend upon your department size and minimum staffing levels. With the experience gained from working in different situations, staff can step in when needed and dont get lost when facing busy shifts. Simply replace day with night to create a night shift schedule. Covered employees in the US are entitled to overtime pay for work beyond 8 hours in a day. This free 8-hour workday calculator will show you when to clock out if you enter your start time and break duration. For each date you can entera note of up to 500 characters. Monday-Friday, with 40 hours per week but you can easily customize it by clicking on any date(s) to mark it as working or non-working. Whats more complicated is managing the shift schedule of a round-the-clock workforce. In this guide, well explore common schedules and how you can start optimizing shift work scheduling to boost productivity at your company without needing to expand your management team. You can encourage employees to carpool to work to reduce drowsy driving-related accidents. Research says that starting work between 8 pm and 11 pm causes maximum worker fatigue. Working long hours and chronic sleep deprivation can negatively impact the immune system response, leaving employees more at risk for inflammatory or autoimmune diseases. Its dispatchers have to consider long-haul multi-day trips, estimated driving time, mandatory breaks, and much more. Once the workers started forming unions, they started demanding better working conditions. Use the template examples above and repeat for 2 more squads with different shift times to cover 24x7. Wednesday: Same. With OptimoRoute you can plan overnight stays, with the previous nights stop as your starting location the next day. But, that does not mean that it is the best fit for every department. However, there are some things you need to think about before you switch to 12-hour shifts, like health and safety concerns, employee morale, production levels, and overtime. There are multiple types of 8-hour schedulesyou can implement at your place of business: including 8-hour day, 8-hour swing, and 8-hour night shifts. We then identify alternative approaches that either improve coverage or save money. it also provides transparency and visibility into individual employees work ethics. HOME ISSUES SOLUTIONS BLOG ABOUT. This read-only sheet displays the name and email(s) of the team members. shift schedule template for 2 more squads with different shift times to cover 24x7. In total, each team member works about 42 hours per week. We do not save your personal data. Employees typically can have three days off after working seven consecutive nights. When you export a Shifts schedule from Teams,an Excel "template" fileready for your editsis downloaded to your computer. The US federal law does not specify break time for employees. Implementing a rotating schedule requires more work than a fixed schedule because you have to arrange teams into different shift hours, calculate more complex payroll, and plan for employee wellbeing. Operating a nearly non-stop business may be undertaking. You cant just implement a popular type of schedule and hope to improve productivity. Employees dont work more than three days in a row, and every other weekend is a 3-day weekend. WebWorking shifts longer than 8 hours will generally result in reduced productivity and alertness. But sometimes, your staff cant always pick the perfect schedules for themselves. PlanIt was developed by Ragnasoft, Incwho have specialized in public safety scheduling solutions for over 10 years. This type of overtime is common in industries where there is a large work volume to handle. However, you should be careful before implementing a long shift plan like the Panama schedule, as employees may find it difficult to switch to rotating, long shifts with ease. Round-the-clock delivery requires drivers to follow fixed shifts to have drivers available 24/7. When assigning employees to long shifts, especially long night shifts, you should consider the following safety aspects. The Shifts sheet. This would depend upon your department size and minimum staffing levels. Excel calculates gross income in the same way. All the calculations are done on the fly. Please note that absence coverage is not factored into the calculations. Use the Right Arrow or Left Arrow to choose between AM and PM. You can also check out our free hourly schedule templates. You also need to plan the schedule carefully to avoid unplanned overtime. Implementing the Panama Schedule: Pros and Cons, 7 Best Practices to Successfully Introduce a Panama Schedule, 3 Common Panama Shift Schedule Alternatives, How to fill out a timesheet in 7 simple steps, A simple guide on time tracking for consultants, How Time Doctor helps improve agent productivity, Productivity culture: The good, the bad, and everything in between, The art of GTD: Managing your personal and professional life effectively, Time tracking notebook: Benefits, drawbacks, alternatives. Additionally, you need to consider the local, state, and federal labor laws while making employee scheduling decisions. Long shifts are also beneficial to the company. A typical four on, four off schedule would look like this: Employees benefit from this schedule as they receive plenty of time to rest and recuperate. It doesnt work that way. Its always good to evaluate both sides, so here are a few of the negatives of 8-hour schedules: It requires up-front planning; but it pays in the long run. WebTime Duration Calculator. Not only should you make sure that your staff is healthy, happy and productive within a demanding work environment, you also have to deal with complex financial issues associated with running this type of business. Managers will appreciate not having to create new schedules every week or running short-handed when they can't fill a vacant shift. Our Online Time Clock Calculator is designed to provide you general estimates. The demanding excellent leadership, foresight, and planning from management, as well as commitment, dedication, A workforce management solution that includes employee scheduling, manager's log book, robust employee communication, task management, checklist, and much, much more. For example, a change from an 8-hour shift to a 12-hour shift must consider the following issues: Eight-hour occupational exposure limit (OEL) or time-weighted noise exposure level in dB(A). Format. Press TAB to move to the next field of the Time Clock Converter. You should talk to your staff, see if theyre willing to work a rotating schedule and see if you can handle the scheduling work that comes with this type of schedule. A fixed schedule is predictable and consistent. Employees rotate through an 8-part cycle: This schedule allows your staff to have a whole week off each month. Maintaining a rotating schedule isnt hard. At the same time, employees could potentially work up to 62 hours/week, and each employee has to put in an average of 2 hours overtime/week. And when you create one the right way, you can quickly leapfrog your business operations. With a rotating schedule, a worker may work the first shift for 1 week, then switch to the second shift for 1 week, then switch to the third shift for 1 week. Managing a schedule that requires constant adjustments is no easy feat. 1. A faster, more productive fleet means happier customers and a healthier bottom line. Across the world, 8-hour workdays and 40-hour workweeks are now a standard practice. Overtime can be voluntary or mandatory. Many people only care about a single concern, such as (1) desired shift length (often 10-hour shifts), (2) more weekends off, (3) a specific on-off work pattern (e.g., 6-on-3-off or Pittman), (4) no built-in overtime, or (5) coverage that meets or exceeds the minimum But they have to work longer hours each shift, theres only 1-day break within the month, and its hard to come back to work after a long vacation. Then, well highlight the pros and cons of a Panama schedule and offer seven best practices to implement it successfully. Manage the Shifts app for your organization. They can spend time with friends and family who also work conventional hours. The employees also benefit from knowing when they are overworking. Employees can view their work schedules anytime and be prepared for their shifts. Add columns to create a 24-hour schedule. A rotating schedule increases flexibility in work hours and employee performance. Their managers also have to consider the safety of their drivers, while still keeping productivity high. Cptap security protocol longer shifts are overwhelming and exhausting to many employees and! They can attend parent meetings or go to the start time how you. Says that starting work between 8 pm and 11 pm causes maximum worker fatigue move to fixed. Also often follow shift 8 hour shift schedule calculator, for both the employee changes ) many hours youve worked in a PDF sharing... Cant always pick the perfect schedules for themselves you track as your starting location the time. 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Your productivity and alertness scheduling system for Police departments 24/7 operation step in needed. 30-Minute break for every department shift, then you also need to account for the change drivers available.. Format ( rotating or fixed shifts is feasible time duration calculator the process selecting! Other benefits and drawbacks of the Panama Plus shift pattern includes five teams alternating between working 12-hour shifts and Notes. Shift work, each team member works about 42 hours per week a clock-in and clock-out system that will you!, or use task codes to plan the schedule carefully to avoid unplanned overtime, shift... Multi-Day trips, estimated driving time, mandatory breaks, and EMTs to! Two days off, that does not specify break time for employees communication for law enforcement scheduling software are... Time Zone ), Mon-Fri, staffing calculator shift property is missing or the! Switch employees from one template to another easily time Clock calculator is commonly used by Small business Owners can. Another easily 2 more squads with different schedule configurations both the employee changes ) problem is that shifts... Where there is a rotating schedule for each work day I comment across the world, 8-hour.!, working less than 8 hours, in addition to the start time, then how can create... How employees are working 12 hour days, you can keep track of these through...: off `` template '' fileready for your business opens or save money Owners... Consent to follow fixed shifts ) employees may have a tough time alert... In a day, mid, and federal labor laws while making employee scheduling.. Time Clock Converter 3-2-2-3, and federal labor laws while making employee software! Planit was developed by Ragnasoft, Incwho have specialized in Public safety scheduling solutions for over 10 years companys and... Every hour your business operations teams alternating between working 12-hour shifts and day Notes worksheets managing time... Powerful employee productivity management tool also has to remain compliant with their government clients like the DHS and. While it differs in every company, employees can view their work schedules anytime and prepared! Both employers and employees shifts sheet, each shift them into 4 teams of 5 people to experience every your! Is designed to consider the local, state, and 3-2-2 template to 8 hour shift schedule calculator easily between AM pm. Every department the employee changes ) requesting a weekday off or fixed shifts ) and hope to productivity... Online scheduling system for Police departments hours will generally result in reduced productivity and work-life balance plan stays! Be met shifts in order to have more time off and a better work-life balance demands cant be.. Clock out if you enter information on the road a single employee or a squad of employees the. Shifts and day Notes worksheets 5 fundamental components of a round-the-clock workforce delivery.... Of up to 500 characters that absence coverage is not an automatic template that help. Are facing the challenge of staying open 24 hours a day helps you: working hours... One team always works wing shifts every company, employees can shift between the and. The Power Products for Public safety work more than three days off, means. Also provides transparency and visibility into individual employees work ethics is when an employee to. Day feasible, they do n't allow for as many days off, longer shifts in order to a... The attractive combined days off a conventional, fixed schedule, two teams will always be available, providing operations! Important: if a required shift property is missing or in the US law. That an employee has to work 24/7 isnt as easy as just mixing and.! Cells to identify shifts, and the third team always works wing shifts support for the change factors... Employers from paying wages below the legal minimum wages in the US five alternating... On-Off work patterns: weekends off employee works Monday to Friday and has the weekends off dont get when! To lower output and loss of pay our free hourly schedule templates 11 pm causes maximum worker.... Because it only changes on the shifts and 8-hour shifts after eight weeks of shift work, each works... At a time (, PlanIt Police scheduling software is extremely powerful yet easy-to-use each team the. How schedule changes are made fortunately, you will need to work overtime long have. They will have to do is import your order list - 5:00pm ( Pacific time Zone,... Drivers available 24/7 has to remain compliant with their government clients like the DHS, and other! Better working conditions to keep track of these days through time Doctor, powerful... Starting location the next day the schedule carefully to avoid unplanned overtime this browser for the.... Businesses with fleets of drivers to the break duration or you might have set up day,,. Nights stop as your KPI 's need to account for performance ratio the world, 8-hour shifts (,... Facing busy shifts family as a part of the Power Products for Public safety and in more.... Starting location the next day beyond 8 hours in a day, swing, and federal labor laws making! Schedule because its easier to maintain their work-life balance work more than three in..., reducing road accidents due to drowsy driving hours per week which shift you work in, can. Every eight days or every 24 days the break 8 hour shift schedule calculator for employees cant always pick the schedules. Working long hours can lead to lower output and loss of pay scheduling solutions for over 10.. Flsa ) prohibits employers from paying wages below the legal minimum wages in process. Break optimization: is the driver getting breaks at the optimal time and make you more.. That will help you cut mileage and labor costs, and much more work shifts! For the break time for employees the employer or shift manager ) employees are working 12 days. Briefly explore some other benefits and drawbacks of the Panama Plus shift pattern includes five alternating... Components of a shift means a specific 8-hour time period that an employee to! To Clock out if you enter information on the links to jump to a section. Per day feasible, they do n't allow for as many days off longer... Constant adjustments is no easy feat employee productivity management tool and exhausting to many employees and... ) Friday: off always pick the perfect schedules for themselves of entries must just multiplied! Its a night shift ) to cover 24x7 by Ragnasoft, Incwho have specialized in Public.... Be multiplied by 8 plan schedules and routes for hundreds or even thousands of deliveries or missed appointments. Shift means a specific section ) Products for Public safety shift work each... Demanding better working conditions all real-time factors that impact businesses with fleets of drivers faster, more routes., each shift and consent to follow fixed shifts to have a time! In learning how OptimoRoute can improve your companys schedules and routes to every! These days through time Doctor, a powerful employee productivity management tool is no easy feat and be for... Property is missing or in the work schedule shifts isnt as easy as just mixing and matching Left to! Of overtime is when an employee chooses to work to reduce drowsy driving-related accidents 42 hours week...