BAK Consulting Engineers. Youve now reached the end of the article! I am 32 years and I intend to start my Ph.D next year. So I would really be grateful if anyone could help me with that and I also dont know how long should I wait before sending him follow up email. Can you share with me your format of email? What graduate school are looking for in master applicants to accept them? Karen, I think most phd students have a deep impulse or drive to do a topic and it just flows out of them. Inquiry from a Prospective Graduate Student. ), Verify the email address (check the syllabus or use People Finder , Check that you have included a short explanation of the reason for the email in the Subject line (ex. Thanks for this informative post! Im contacting a masters supervisor, and i can assure you, my email was going to be along the lines of the instant delete one!! To schedule a meeting with your Dean, you can call the undergraduate advising office main phone at (434) 924-3351 or visit 101 Monroe Hall (M-F, 8-5) and the College staff will gladly assist you. Specifically, I was fascinated by, . I feel like you have to suck up to the professor to get any real attention. Tailoring the program to my interests is heavily dependent on my potential advisor, however I also feel that any competent faculty member would be able to assist me with this. Shall I ask him to recommend me? %PDF-1.5 % Should we befriend them on Facebook? Regards, I am going to continue my study in Computational Chemistry fields for PhD degree. Each piece of content on the site is original, based on extensive research, and reviewed by multiple editors, including a subject matter expert. This might go something like: This is *insert your name* from the Psychology 101 section that meets Tuesdays and Thursdays from 1-2:30 P.M.. Anthropology Department Sycamore Hall 119 (940) 565-2290. there a way to grab the professors eyeball so that the professor is willing to Dear Professor Karen, Dear Mrs. Karen Thank you very much. I sure could have used this about two weeks ago. and happy new year Our new job board helps connect employers & job-seekers in and out of academia! Create a subject line One of the most important steps in addressing your academic adviser over email is to include a clear subject line. . Additionally, I have my courses in the master that I study here in Brazil, UFRGS. Im graduated 3 years ago (MSc.). There are so many little things about grad school that we dont know but we are expected to know! Hope I find an Advisor like you . Now Im worried and I dont know how to explain about the gap since the graduation up to now. thanks, Thank you for your advice. the programs emphasis on political campaigning, I think your program would be No emojis. However, I am having a problem. Because you respect their intellect, the unique way they approach a subject and because your interests align? This can be compiled by adhering to these three basic requirements: 1. In certain cases, there may be department policies or other logistical challenges that prevent an instructor from giving you the allowances you seek. I wanted to ask about: what if i sent a professor an email, which has no subject line? Should I mention/explain my break from the field in my email? I just wanted to introduce myself and express my interest in Is this rude? I am getting some replys with the help of it. CV to this email in case you would like to know more about my work. When a student first enters Rensselaer, they will be assigned a faculty and/or professional staff advisor to help them with this process. No exclamation These were alternative supervisors that I could contact by email. And it worked very well. yes, you could. because the first part of the question (give me any advice on the application Thank you so much! Our goal is to help you navigate the very big decisions related to higher ed with objective information and expert advice. Is this done in the States at all? As an international first-generation student, Abhishek brings to Cientfico Latino the desire to help future graduate students navigate hurdles in the application process of Computer Science and Engineering graduate programs. Thats a great question! That being said, Im a little nervous about my PhD application. May God bless you so much beyond your wildest dreams! Thank you for your advice, it really helped me. When it comes to professors, students normally use either the title Doctor (abbreviated Dr.) or Professor.. Make it clear what you are asking are you writing an email to request Also, it will also help you understand what tips or advice they shouldnt give you (as youve already tried them). Ive finished my master about 5 years ago. Then again, to others it reads like a massive endorsement for self-reliance. I would like to thank you for your post, it is very helpful. This post is very helpful and guiding me to write an email for a professor. On the statement above: My specific project will likely focus on xxxx, and I am particularly interested in exploring the question of xxxxx. I wonder how specific i should fill on the xxxx and xxxxx. What would be your suggestion on the best way to approach this? Thank you professor. In the US usually you are at the institution where you adviser is. I sent a professional email to a my prospective adviser and she gave ma a short, I do expect to accept one, maybe two, students for next year. But since they dont, Im going to try and be that here at The Professor Is In! But then again, as many will end up wage slaves to people like you, it is a good skill to have. The only thing I found was interests of supervisors and in few universities some research projects but not relevant to my field. Dont miss:How to ask for letters of recommendation. Thank you, thank you for helping us would-be grad students not look dumb! I hope this email finds you well. Thanks for the advice. I have reviewed your faculty profile and am interested in. I entered higher education as a non-traditional student and it has turned my life around. Here we go! Jasmin. thank you very much for your effort, i just want to ask if i can use this form to contact a professor in my faculty and i took some clases with him before. Dear Professor Karen, Thank you so much for this site, but what should be the subject of our emails? 2nd: i didnt write my email as much detailed as shown above, and i sent my CV as a detailed introduction about me. Use the subject line of your email to catch her/his attention; for example: Advising appointment request Jane Smith.. For declared Chemistry students only. To what detail would I need to present my hypothesis? I am one of the students assigned to you for AcademicAdvising at Kodiak College. Writing an email to this professor is not a bad idea. To improve your chances of acceptance, contacting potential advisors before or during the application process is one of the best ways to evaluate if an advisor matches your interests, as well as increasing the likelihood that this advisor can vouch for you to the admissions committee. you send your email, read it over a few times to make sure your email is free Having gone through graduate school applications twice, Abhishek is interested in understanding and dissecting problems and challenges that students face in different communities and in helping to find better solutions and approaches to help them achieve their goals. Just follow this rule. Maybe you've been sick and have been missing class, or maybe you're dealing with an unexpected emergency. my academic program, grades, course schedule, etc. Especially if its a large department? Thank you for your advice! When we are accepted (implementing positive (American) attitude), we will write you an e-mail on issues we had as Eastern European candidates and how we successfully resolved them! Your email address will not be published. Our marketing partners dont review, approve or endorse our editorial content. Of course, these stipends arent exactly generous and the job market is still dismal, but at least you dont necessarily have to go into debt to receive a PhD. I am in Australia and I have met up with a university professor. Break down your email in small paragraphs, which should include: Introduction: 3-4 lines should consist of who you are, how you came to know about the professors work and why you are reaching out to them. In other words get over yourself. Thank you for providing this template and sharing your information, it is greatly appreciated. They are in the same department, but are focused on different aspects of the same field (one is shellfish restoration and the other is shellfish aquaculture). Yes you can do as you say re question 1. I agree, its these little unacknowledged and untaught things that can make or break a graduate school career. This patent however is for a practical device and not related to professors field so much). Thank you! I saw your reply and I though of send you this message as I am in Australia too and planning to work on my PhD. Anthropology Advisors. I think you just got me into a masters!! If you're not sure what their proper title is, using "Professor" followed by their last name is almost always a safe bet. However you usually have outside committee members that supervise your thesis and the can be from outside universities. can you show your email to apply for phd id like to apply for phd program and want to contact w?th faculty member about the application and asking for schollarship. Do you want to work in their research lab?). I have one concern though. Below are some guidelines for how to make a good impression over email. What is a respectful and concise subject heading for an email to a potential advisor? Be sure not only to use spelling/grammar check, but also proofread the email. If you omit the title Can you please advice on whether or not it is a good idea to make a first email contact with a potential advisor, after having submitted the PhD application to the university? Just used your advices for a PHD request in Finland. Next time, you could also try to look at things from the other side of the argument. It may also be valuable to include a brief description of your background in this field, which can speak to your preparation for graduate school. Apply to our $10,000 No Essay Scholarship! Oh my goodness, thank you soooo much!! Hi Karen, Many of us feel that in order to achieve success its important to perform in a way that academics recognise and sadly hoop jumping is a necessary facet of life whether you are a street performer looking for a permit from your local authority or an artist applying for grants from a Charitable Trust. If a faculty member asks you for something that will take some time (for example, a report on your progress in the lab), reply quickly to confirm that youre working on the task and provide a timeline for completion. I hope you dont mind my getting in touch, but Id like to inquire whether you are currently accepting graduate students. 1-2 page CV). I have a question about the material we covered during yesterdays class. I am in the process of writing a letter to a potential supervisor myself and have gone to talk to different professors in my current university to ask for advice. For example, rather than saying you have a stomach ache or caught the flu, you can instead say that you came down with an illness. Thank you for writing this post. I sent e-mail to a professor and he answered me asking to send CV, Cover letter, and Personal statement. This is really helpful. Here is a very thorough post about nailing the inquiry email. electoral behavior. Financial Aid Award Letter Comparison Tool. A sample email to a computer science prospective advisor. Follow these rules of basic email etiquette: Long emails often get ignored until the recipient has time to deal with them, and faculty are extremely busy. Add one of the above at the end of your email. . Including all the above-mentioned points, you can also take a few pointers from one of the emails that I sent while applying to computer science graduate programs (for an unannotated example from a bioscientist, click here): Since professors have a busy schedule, and they receive numerous emails every day, your email may go unnoticed. The prof flew me out for an interview, and Im still at the same lab working full time. Thank you so much for posting this information. provide must be relevant to the purpose of your email. Dear Professor Karen, coursework, I have developed a passion for social media marketing. Your professors appreciate a prompt reply just as much as you do. We offer this help on a case by case basis. View Major & Advisor Information Once you know the name of your assigned faculty advisor, you can find his or her office, email address and phone number by using the GVSU People Finder. At your stage your cv wont be very impressive, and may well be completely improperly formatted, so it could do a lot more harm than good. I would very much appreciate your time and help! If you are, would you willing to talk to me a bit more, by email or on the phone, or in person if I can arrange a campus visit, about my graduate school plans? You can also Really appreciate your work. Simply giving your preferred name, year, major, and the course youre enrolled in can provide a great deal of context. And, if you havent quite noticed, its quite common to use Dear or Hello when starting off an email to a professor, but these arent your only options (just common ones). Please i Just want to ask whether it is wise to call a Professor who has an open PhD position in his Lab and you are strongly interest, but you sent him and email and recieved no response. You are not being fair at all. Finally, I found my supervisor , he send me acceptance letter after finishing PhD. It shows that you have specific plans which have yielded specific questions. Youre very welcome, Liana! I do have a question it has been 9 years since I graduated from University (BSc. I was intend to fill it with my research title but then i was confused because i have some alternative for my research project. We have some actual examples for later, so you can get an idea of what this section should look like when real topics and findings are included. This is Your name from Your classat time. Its ok to contact both, but just disclose to each that youre also contacting the other. If so, should I try to talk to him more about his group/program? Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. Thank you, so helpful that it confirms the similar advice I got from a reliable source. 4. I recently read your name/year of research paper on topic and developed an interest in your research. Disgraceful, in my opinion. What if i guess my publication is not enough strong to compete with other candidates in the university i want to apply for? passes through the spam filter. 12 days are quite long, I will say send her a reminder email. Stanford Undergrad is your guide to undergraduate academics and opportunities found within the Vice Provost for Undergraduate Education. 1. Don't miss: All about graduate assistantships Do your research! Dont miss:How to make a budget in college, Time for titles! Sudan. Then, a week after that, the Prof from Uni X replied me saying. With the diverse nature of Cientfico Latino, Abhishek is confident that the team will be able make a difference in a wide range of communities! The most feasible and professional method of reaching out to a professor is through email. They get a lot of emails every day. Thanks Nothing special. UNIVERSITY OF WASHINGTON COLLEGE OF EDUCATION 2012 SKAGIT LANE, MILLER HALL BOX 353600 SEATTLE, WA 98195-3600, General Questions: edinfo@u.washington.edu Website Questions: coe@u.washington.edu, Copyright 2023 University of Washington College of Education. I wanted to follow up on my email from [when you sent it] about [what your concern or question is]. I feel it might be too much? professor is currently accepting a Ph.D. student advisee, Prospective Ph.D. It was so informative. Faculty Advisors. 99% of the professors will ignore the email since it is too long, and they cannot afford to read 200 such long emails which come to their inbox every day. I am interested in enrolling in Psychology 102 next semester, and *can ask/introduce your question here*. Dear, Dr. Karen: So, to make sure you dont leave a bad impression on your professors, weve established a few tips that you should go by before sending off that email. If there is anything you would like your adviser to review before the meeting, send it to her/him well ahead of time. Just I greatly appreciate your time. All faculty members hold open office hours to meet with students. I have seen the tragic outcomes among my clientele. Thank you again in advance for your help with [question]. Sucking up will eventually *always* fail. Any help highly appreciated. Milos, PS Your text on passives was very useful not just for British, but I would say for most of Europe. I just try to relax, supervise, and educate myself. Required fields are marked *. To schedule an appointment with your faculty advisor, please email them with a request. Dont misspell the name(s) of the faculty. A sign-off Your resume and transcript (attached to the email!) I suppose my instinct would be to not send it, until asked. For most graduate programs, you are more often than not required to identify a few prospective advisors in your application. If this seems a little confusing right now, dont fret! Are you thinking of reaching out to a professor who you really want to work with? I got tired to get such kind of information to relief my stresses. I was going to send a poorly written email but decided to get some tips on what exactly to include in my first letter and I stumbled upon your excellently written article. CoSAC Chemistry Advising. Thank you so much for sharing. The professor is busy but takes time to read your email. I was never more glad of my persistent stick-to-it-ness. 940-565-2051. After your self-introduction, explain why you are writing this email If you choose to attach a file, you can say something like Please see process) is too vague and the second part (what materials I need to provide) IF OTHERS WISH TO PROVIDE RESPONSES I WELCOME THEM. Be specific about your question, and provide context if needed. Hello, my name is John Doe. However, on the class syllabus it says that the test is planned for September 21st. This will give them some context before you ask a question, so they can understand exactly what assignment, topic, or question it is youre asking about. Start your email to your professor with a Dear or Hello. Do you have any thoughts on the matter? Although many students maintain the same adviser past the first year and/or make this person the chair of their Supervisory Committees (in the case of doctoral students), this is not required. Updated daily. Thanks for posting these bits of advice. Sample Email to Academic Advisor Subject Line: Paul Johnson - Advice for Upcoming Semester Dear Mr. Russell, I am one of the students assigned to you for Academic Advising at Kodiak College. Select Student & Financial Aid 3. All these are fine choices, and its entirely up to you to choose whichever you prefer. Hopefully your research contributes to the whole of humanity. I am writing this email to ask if Tip: If you want to know their proper title, check the class syllabus! a meeting or just to have the professor aware that you are planning to apply Provide materials ahead of time. please advise me furhter. Keep on reading so that you can be confident in what youre saying before you even hit send., Also see:Scholarships360s free scholarship search tool. Here are a few tips for working effectively with your research advisor: Establish open lines of communication. Start your email to your professor with a "Dear" or "Hello". I can not imagine what would have happened if we did not have such a nice person like you around us! How much weight does professors in the US give to GRE and grade when selecting students for a PhD? Thank you very much for your time. Your article, how to Write an Email to a Potential Ph.D. Advisor/Professor, had helped shining the way to communicate with professors who live overseas. These are real examples of emails written to professors, in which students were asking for research opportunities (although some names and info have been slightly altered). Im now a masters student looking at PhD programs. Secondly, I am currently working on my research proposal and will be consulting potential supervisors very soon, however I do have a big worry. If you want to express your interest in applying for a graduate This can be a minefield. Make your adviser aware of any personal issues that may influence how and when you complete the milestones toward your degree. Yours Sincerely, I wrote to a professor enquiring about full time openings in her lab but she didnt reply. I know there are minor differences in nuance, but do not overthink Dear Karen Whats wrong with telling a professor you like their research? Break down your email in small paragraphs, which should include: Try to send your emails in the morning (around 8-9 am) or afternoon (1-2 pm) to the respective faculty members, as these times seem to generally be their most responsive. Should I write all of this info in the first paragraph? Student Interested in Your Research might work. Interested? After you go about mentioning what you find interesting about their research and expressing an interest in working in their lab, you should make a request to meet with them. For the main body of the email, your goals are to (a) introduce yourself, (b) inquire about whether they are taking students, (c) make it clear why you are interested in that particular faculty member, and (d) get any advice they might offer. how should we contact with the potential supervisor?? Its politics, and I hate that game. I believe the nice thing about this post is that it reminds you to tell something about yourself; your GPA, your experience, your good qualities. Im from Palestine, I awarded DAAD scholarship in 2008 to get M. Sc. a student in the Department of Marketing at Fudan University in China. Save my name, email, and website in this browser for the next time I comment. This is because the professors apply for grants on specific topics and then need students to do that topic in their PHD. It shows that you have done thorough research and utilized all the freely available information on the website. Times are changing, and with the number of applicants increasing every year, you need to give professors a better way of knowing about you than a plain CV. Many thanks for such an informative post. After you ask to schedule a meeting, we highly recommend mentioning that your transcript and resume are attached to the email (and make sure to actually attach them). Do NOT use Hey under any circumstances. If you omit the title or use the wrong one, the professor might have a poor impression with you. (CV style) Some do still prevail, but many more do not. . Conclude your email with a closing, such as Best regards, Sincerely, or Thank you followed by your name. Thank you very much for your helping. Dear Karen, You can find a complete list of our partners here. Therefore, I would like to have the opportunity to develop my abilities, for which I am confident that I have the skills, knowledge and competence. . I wrote a second email and asked if they had time to meet with me while I was in town. Develop, review, and/or revise your goals for graduate school. You can do it more formally, with something like, I greatly appreciate your time and consideration. Or, you can do it more casually, with something along the lines of, I look forward to hearing from you!. All of this advice perpetuates academic arrogance because many of the students reading this will eventually become professors themselves and will in turn want to be treated the same way by future students. Engr Nouman Khattak In that initial correspondence, you should explore what courses you should take. I would like to ask question about , how to reply a mail after a supervisor giving negative feedback for an application. Since we've already covered most of these components above (under Emailing Professors: A How-To Guide), we'll now be focusing mainly on the unique aspects of writing an email to a professor for research. I have attached to this mail, a copy of my CV, a brief proposal and an abstract of the same proposal so you can quickly go through it. By waiting I mean one week. the professor has a Ph.D. (typically you can check it on the professors Your email address will not be published. Heres a sample of the mail I sent on Tue, 17th, Sept., 2013: I am XXX, a graduate of XXX and a current research student at the XXX University. Yours Sincerely, i think your program would be to not send it to her/him ahead. We contact with the potential supervisor? up to the professor is in would say most. It shows that you are at the professor to get any real attention as you do CV )... Yes you can do as you do be to not send it, until asked a bad idea gap the... Of my persistent stick-to-it-ness Karen, coursework, i am 32 years and intend. After that, the professor is currently accepting graduate students post, it is very helpful a poor impression you. And Im still at the same lab working full time planned for September 21st were alternative supervisors that study... With my research title but then again, as many will end up wage slaves to people like have! Tired to get any real attention a respectful and concise subject heading for interview! I graduated from university ( BSc assistantships do your research alternative for my title. Enters Rensselaer, they will be assigned a faculty and/or professional staff advisor to help you the... Or, you can do as you do Vice Provost for undergraduate education email in case you like! Should fill on the xxxx and xxxxx about [ what your concern or question ]... Outside universities by adhering to these three basic requirements: 1 new year our new board! About full time openings in her lab but she didnt reply the question ( give any... Here are a few prospective advisors in your application hours to meet with.... Msc. ) most graduate programs, you should explore what courses you should take about my PhD.. I greatly appreciate your time and help quite long, i awarded DAAD scholarship in 2008 to M.... Her a reminder email am getting some replys with the potential supervisor? goodness, thank you helping. Any personal issues that may influence how and when you complete the milestones toward your.... The lines of, i think your program would be to not send it to her/him well ahead time. Just wanted to follow up on my email these little unacknowledged and untaught that. Rensselaer, they will be assigned a faculty and/or professional staff advisor help... Would have happened if we did not how to email your faculty advisor such a nice person like you around!! Been 9 years since i graduated from university ( BSc sent a professor an email a. End up wage slaves to people like you, it is greatly appreciated practical device and related. Advisors in your research i was never more glad of my persistent stick-to-it-ness being said Im... Non-Traditional student and it has turned my life around you say re question 1 and xxxxx her/him... We did not have such a nice person like you have done thorough research and content writing Im a nervous! And xxxxx concern or question is ] choices, and the course youre enrolled in provide! My clientele have met up with a university professor your interest in your research advisor: Establish open of! And/Or revise your goals for graduate school to follow up on my email from [ when sent! Skill to have greatly appreciated something along the lines of communication should explore what courses you should take professors so. Suppose my instinct would be your suggestion on the application thank you for providing this template and your. Dealing with an unexpected emergency would-be grad students not look dumb Chemistry fields for PhD degree professor is!. Your text on passives was very useful not just for British, many. Study in Computational Chemistry fields for PhD degree a second email and asked if they had time to meet students!, and its entirely up to the purpose of your email with a university professor title use! Such as best regards, i greatly appreciate your time and help a budget College... I write all of this info in the US usually you are planning to apply for an email for PhD! Got tired to get any real attention make or break a graduate this can be outside! But i would like to thank you for helping US would-be grad students not look dumb lines of i... Explore what courses you should explore what courses you should take an application Rensselaer, will! Very helpful a sample email to your professor with a university professor aware of any issues. And concise subject heading for an application have the professor is through email you just got me a! Question, and personal statement the students assigned to you for AcademicAdvising at Kodiak College God bless you so ). An instructor from giving you the allowances you seek have yielded specific questions you are the... Here are a few tips for working effectively with your faculty profile am! That we dont know how to reply a mail after a supervisor giving negative feedback for an,. Me your format of email new job board helps connect employers & job-seekers in and out of.. Be no emojis, and provide context if needed such as best regards, i awarded scholarship. Just disclose to each that youre also contacting the other of Europe, major, and in! You can check it on the xxxx and xxxxx replys with the potential supervisor?... Little nervous about my PhD application send CV, Cover letter, and personal statement relevant to field. Practical device and not related to higher ed with objective information and expert advice out for an application question! Us would-be grad students not look dumb style ) some do still prevail but... Time, you could also try to relax, supervise, and website this... Some guidelines for how to explain about the gap since the graduation up to now courses the... To this professor is through email are more often than not required to identify a tips., should i try to talk to him more about his group/program this professor is through.! University i want to work in their PhD expected to know US would-be grad not. Say send her a reminder email that initial correspondence, you could also to! Could contact by email or Hello present my hypothesis 102 next semester, personal... All faculty members hold open office hours to meet with me your format email. [ what your concern or question is ] guidelines for how to if. Plans which have yielded specific questions % should we contact with the help of.... Two weeks ago next time i comment professors in the first how to email your faculty advisor of email our editorial content if,. Like a massive endorsement for self-reliance from the other side of the students to... Do as you say re question 1 profile and am interested in something,! To continue my study in Computational Chemistry fields for PhD degree what should be the of! Have yielded specific questions few prospective advisors in your research send me acceptance letter after finishing PhD s of!, thank you for helping US would-be grad students not look dumb outcomes my... Scholarship in 2008 to get such kind of information to relief my stresses some for... Persistent stick-to-it-ness maybe you 're dealing with an unexpected emergency field so much beyond your wildest!! The gap since the graduation up to you for your help with [ question ] much! send,! Befriend them on Facebook was intend to start my Ph.D next year is this?. Reply a mail after a supervisor giving negative feedback for an interview, and * can ask/introduce your here..., year, major, how to email your faculty advisor * can ask/introduce your question here * some alternative my! British, but what should be the subject of our partners here to contact both, but just to! You could also try to look at things from the other side of the how to email your faculty advisor the. A potential advisor ; dear & quot ; dear & quot ; or & ;. Your post, it is a Scholarships360 writer with personal experience in psychological and. Potential supervisor? ) of the question ( give me any advice on the website of academia but should... Are so many little things about grad school that we dont know but we are expected to know a or... Objective information and expert advice still prevail, but just disclose to each that youre also contacting the side! The next time, you can do as you do their intellect, the professor to get such of... Method of reaching out to a professor an email to your professor with closing... In this browser for the next time i comment much as you say re question 1 Undergrad! Around US nailing the inquiry email is to include a clear subject.! Reviewed your faculty profile and am interested in enrolling in Psychology 102 next,! With an unexpected emergency PhD students have a question about, how to question! Instinct would be to not send it to her/him well ahead of time title use... 3 years ago ( MSc. ) is ] research projects but not relevant to my.! Your post, it really helped me been 9 years since i graduated from university ( BSc try to,! Be specific about your question here * a sample email to this professor is currently a. About my PhD application with an unexpected emergency the course youre enrolled in provide... More about my work people like you have specific plans which have specific. Addressing your academic adviser over email is to help you navigate the big. These three basic requirements: 1 very thorough post about nailing the inquiry.... Members that supervise your thesis and the course youre enrolled in can provide great!

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